Summary
Date Posted: Tuesday, December 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Responsibilities
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment and placement
• Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Reviews and processes personnel actions through Umoja.
• Advises staff on visa matters.

Administration of entitlements
• Reviews and processes requests for entitlements and claims.
• Maintains Umoja entitlements reference tables.

Staff development and career support training
• Assists in the organization and conducts of training courses and workshops.
• Provides logistics and administrative support to trainers.

Classification
• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.

Administration of non-staff personnel
• Reviews the terms of reference of selected consultants and individual contractors and proposes the appropriate remuneration level based on the prevailing rules
• Raises shopping carts and service entry sheets in Umoja.
• Supports the administration of other non-staff personnel (UN Volunteers, interns etc)

General
• Conducts exit interviews for separating staff and assists him/her in final arrangements.
• Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Performs other duties as required.

Competencies
PROFESSIONALISM: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Work Experience
• Seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.
• Experience in advising staff members on HR rules and regulations is desirable.
• Experience using Enterprise Resource Planning system such as Umoja or similar is desirable.
• Experience in recruitment processes in international organizations is desirable.
• Experience working in international organizations such as the United Nations is desirable.
• Experience in the engagement and processing of consultant and individual contractor contracts is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.


Work Hours: 8

Experience in Months: 84

Level of Education: Postgraduate Degree

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